Author Info

The International Conference on High Performance Computing & Simulation

(HPCS 2013)

July 1 – July 5, 2013

Helsinki, Finland or

In Cooperation with ACM, IEEE, and IFIP


Congratulations for the acceptance of your paper in HPCS 2013. Please READ the following information carefully.

The deadline for submitting the camera-ready version paper + Copyright form + Bio is April 29, 2013 (extended). Please try to submit them earlier than this date as much as possible to avoid any last minute issues.

The paper can be uploaded by logging in at the HPCS 2013 web site at (Uploading link is using your previous login information for your paper in case you are in the main conference track. The link is at Login. If your paper was accepted through a symposium, track, special session or workshop, and you have not uploaded it to this system yet, you may submit it as a new submission under the Upload menu page (

Once you upload your paper to the system the first time, you may use your login info and the Login link to upload any revised or newer version of your manuscript.


Paper Submission Deadline ------------------ March 21, 2013 (Main Track)

Notification of Acceptance ------------------- April 15, 2013 (Main Track)

Last Day for Camera-Ready Manuscripts -------- April 29, 2013* (extended)

Last Day for Author's Registration ------------- April 29, 2013* (extended)

Last Day for Attendee's Early Registration ------- May 30, 2013*

Last Day for Special Rate Hotel Reservation ------ May 30, 2013+

(First-come-first-serve space availability basis)

Conference Date ---------------------------- July 1 – 5, 2013

* Deadlines are 5 PM U.S. Eastern (New York) Time on the dates indicated.

+ Deadline is 6:00PM Helsinki Time. Reservation requests received after 6:00 p.m. (Helsinki Time) at the Hotel on the cut-off date will be accepted at the group rate on a space availability basis.


Please note that a very strict application of final manuscript formatting will be adhered to. Any manuscript that does not meet the requirements will be rejected and not included in the proceedings. We appreciate your cooperation in helping us having good manuscripts and proceedings.

Formatting Templates

HPCS 2013 will be using IEEE manuscript templates for conference proceedings for the final, camera-ready accepted papers. Please make sure to use only US Letter size templates. See

Please note that final camera-ready manuscripts must be uploaded to the HPCS 2013 web site in PDF format only.

Full Paper Manuscript Instruction (this is the IEEE format we use and require you to follow)

  • pdf

  • word

    • LaTeX file

    • cls

      • .jpg

    • tex

    • pdf (Invited)

    • word (Invited)

    • LaTeX file (Invited)

    • tex

Poster Paper Manuscript (This is the IEEE format we use and require you to follow)

  • pdf

    • word

    • LaTeX

    • tex

Extended Abstracts (This is the IEEE format we use and require you to follow)

This could be for extended abstract for Invited, Poster, etc.

  • pdf

    • word

    • LaTeX

    • tex

Doctoral Dissertation Colloquium Extended Abstracts (This is the IEEE format we use and require you to follow)

  • pdf

  • word

    • LaTeX

    • tex

Formatting Check List

Please use this list after the manuscript is ready and verify that all requirements are met before you upload your paper to the web site.


Please contact:

Dr. Vesna Zeljkovic

New York Institute of Technology - Nanjing campus

Phone: +86 187 5200 5729



Please complete and sign HPCS 2013 Copyright Form and email or fax (937-255-xxxx) to John McIntire at .

    • MS Word Form

  • Adobe pdf Form

Please send the presenter’s bio as a WORD document email attachment to John McIntire at . The biography should be a short professional summary (a few sentences, or a paragraph of about 6 lines or so) of the presenting author, which will be read aloud immediately before the author's presentation.


Please refer to some useful information about preparing your presentation for the conference at this link.


HPCS has a zero tolerance policy on intellectual property violations or misconduct, plagiarism, multiple submission, no show, and any other unprofessional conduct.

IEEE Intellectual Property Rights

(Copyright information, Plagiarism guidelines, Multiple submission and prior publication guidelines, Request permission to reuse copyrighted material, Trademark policies)

Plagiarism guidelines:

IEEE Policy on No Show / Non Presented Papers

“IEEE reserves the right to exclude a paper from distribution after the conference (e.g., removal from IEEE Xplore) if the paper is not presented at the conference.”

Papers excluded from further distribution will be archived at IEEE but will not be indexed or appear in IEEE Xplore.

Change of Authors

Authors of a paper must specify the presenter as early as possible but before the draft program is out. Once designated, the presenter cannot be changed without the prior approval of the program chairs. A request of change of presenter must be submitted by authors in due time so that proper approvals can be obtained. Failure to do so, the paper will be treated as a no-show.

IEEE ComSoc Board of Governors Policy on Pre-publication Author Misconduct on Double-submission and Plagiarism

"In addition to the IEEE policies, pre-publication author misconduct, such as double-submission or plagiarism, will result in rejection of the manuscript(s), and a minimum 6 month ban on submissions to fully owned ComSoc publications by the author(s)."

IEEE Prohibited Authors List FAQ

HPCS 2013 will abide by the IEEE Prohibited Authors List and any other such lists from sponsoring professional organizations.